There are different methods to manually add Read to your meetings, depending on your conferencing platform. This can be helpful, for example, if you start your meeting early and want to make sure Read doesn't miss anything, or if you realize after starting a meeting that Read didn't join automatically. This is also the only way to add Read to a meeting that isn't on your calendar.
Warning: Please note that when you manually add Read to a meeting, Read will not link the report with any event information from your calendar. As a result:
- Meeting reports that are created from adding Read manually will not show up with the meeting title, and instead will be titled "[Zoom/Teams/Meet] Meeting"
- Automatic sharing and distribution to other meeting participants will not work (only the person who added Read will get access to the report initially)
To manually add Read to a Zoom meeting, you can use Read's Zoom app (called "Meeting Recaps, Transcripts, Recording from Read"). Once you have added the app to your Zoom account, you should be able to find it and open it during your meeting from the "Apps" list:
After you click to open the app, Read will either:
- Join the meeting automatically if you are the meeting owner
- Allow you to paste the meeting link to add Read, if you are not the owner
If not the meeting owner, you'll see this window where you can paste the meeting link to add Read:
If you need to find the meeting link, click the ^ next to "Participants" and select "Copy Invite Link".
After you paste the link and click "Add Read Assistant", the Read Assistant will start to join your meeting. You or the meeting host may need to admit Read to the meeting before it can actually join, and the host may have to grant Read permission to record if they haven't done so previously.
You should then see Read join your meeting as a participant, and also be able to view the live Meeting Tools and Metrics in the side panel:
- Zoom Apps (Read's included) only work in the Zoom desktop client for Windows and MacOS. This won't work when using Zoom on mobile or in a web browser.
- The meeting owner needs to have their Zoom settings configured properly for Read to work. If Read isn't able to join the meeting, or if it does but your report gets the "Restricted data" error, your meeting owner should review this support article.
- Read's Zoom app may be disabled by your organization. In this case, contact your organization’s administrator to enable the app.
To manually add Read to a Microsoft Teams meeting, you can use Read's Teams app (called "Meeting Summaries from Read AI"). To open the app during your meeting, click the "Apps" button in the Teams menu. If you've already added the Read app in Teams then it should appear in your list, or you can search for it and add it now:
When you click the app, it will pop up a window. Click on "Save":
The app will then open in a side panel, where you'll see a text box and a button where you can paste the meeting link and click "Add Read":
If you need to find the meeting link, click on the three dot "More" button in the top menu and then "Meeting info". You can then click on the "Read Meeti..." button to get back to the Read app.
After you paste the link and click "Add Read", the Read Assistant will start to join your meeting. You or the meeting host will likely need to admit Read to the meeting before it can actually join and start recording:
After this, you should see Read join your meeting as a participant, and also be able to view the live Meeting Tools and Metrics in the side panel:
- You need to have a paid Teams or Microsoft 365 account in order to use Teams third party apps
- You will need to have the organizer, co-organizer, or presenter role in a Teams meeting in order to add Read. The attendee role, which you may have in external meetings or meetings you don't host, is not allowed to add or remove an app.
- You cannot add Read when using Teams to "call" someone directly (either audio or video calls) as these are not meetings and don't have a link that you can use to add another participant.
- Read's Teams app may be disabled by your organization. In this case, contact your organization's administrator to enable the app.
To manually add Read to a Google Meet meeting, you can use the Read Smart Scheduler extension for Google Chrome. After installing the extension and logging in to your Read account, you should see a pop up notification every time you join a Meet call that Read hasn't already been added to:
After clicking "Yes, Add Read", the Read Assistant will start to join the meeting. You or the meeting host will likely need to click "Admit" to allow Read to join and start recording.
Note that unlike the other apps, the Smart Scheduler does not include the live Meeting Tools and Metrics panel. If you want to access the Meeting Tools and Metrics, you just need to enable the Meeting Chat option from your Account Settings > Reporting page and then click the link that Read sends to the meeting chat after it joins.
- The Smart Scheduler extension is only available for Google Chrome and Microsoft Edge, so you can't do this from other web browsers.
- The Smart Scheduler should not be confused with the Read Meeting Notetaker app for Google Meet. The Notetaker app allows you to manually take notes collaboratively during a meeting, but is not integrated with the Read Assistant in any way. You can't use the Notetaker app to add Read to a meeting or otherwise get automated transcripts/summaries/reporting.