Ada can handle your calendar for you, saving you back and forth, even across different time zones. Give Ada your scheduling preferences and it will handle the rest.
How does scheduling with Ada work?
The typical flow:
After a user has connected a calendar for Ada, they (or someone emailing the user) can CC's Ada on a scheduling request, or ask Ada to schedule a meeting.
Ada checks the user's calendar for availability.
Ada proposes available times to the other participants on the thread.
Once a time is confirmed, Ada creates the calendar event and sends the invite.
What scheduling defaults does Ada use?
Ada defaults to business hours, weekdays, and reasonable notice. Specifically:
Ada prefers 24-48 hour lead time
No weekend meetings unless the user explicitly says so
In a majority of cases Ada will default to scheduling 30 minute meetings unless specificed
Ada selects a default meeting app based on the user's calendar integration and sends a conferencing link
These defaults protect users from overly aggressive scheduling. Users can override any of these by emailing Ada with their preferences in natural language.
FAQs
Can Ada handle multi-person scheduling across different organizations?
Yes. Ada supports multi-domain scheduling with three distinct participant groups: internal domain users, known external contacts, and unknown external contacts. When checking availability, Ada looks at every calendar it has access to. When no mutual availability exists across all participants, Ada looks at partial subsets, preferring times that work for the primary calendar owner.
Can Ada handle recurring meetings?
Basic recurring meeting functionality exists but may have edge cases.
Can Ada reschedule or cancel meetings?
Yes - Ada can reschedule and cancel meetings.
What happens if there's a scheduling conflict?
Ada proactively detects calendar conflicts and alerts the user, asking what they'd like to do. When a specific proposed time is not available, Ada examines who has the conflict and may offer to double-book over certain meetings (with intelligence about the type of meeting being considered for double-booking, e.g., internal recurring meetings may be more flexible).