When Read AI is participating in a meeting in its web form and announces itself via a chat message, any attendee can stop the recording by typing a command into the meeting chat. There are two commands, and they do different things.
What each command does
- "Read Stop": Read AI leaves the meeting and generates a report based on what was captured before the command was sent.
- "Opt Out": Read AI leaves the meeting and deletes all measured data from that session. No report is generated.
- Note: If an opt out link was provided by Read AI in the chat, you must click on that link to opt out. Typing "opt out" will not work if an opt out link was provided for that purpose.
Use "Read Stop" if you are fine with what was captured up to that point and just want the recording to end. Use "Opt Out" or click on the opt out link if you want nothing from the meeting to be stored.
Who can use these commands
Any meeting participant can use them. The host does not need to send the command, and the person who originally invited Read AI to the meeting does not need to approve it. A single participant typing "Opt Out", or clicking on the opt out link, ends the recording for everyone on the call and deletes the data for that session.
Where these commands work
These commands work when Read AI is in the meeting as a visible meeting participant. This applies to the web version on:
- Zoom
- Microsoft Teams
- Google Meet
For more detailed information on how to remove Read from a meeting depending on the meeting platform and how Read joined that meeting, please see: Admitting and Removing Read from a Meeting.
The commands do not work the same way when a participant is using Read AI's desktop or mobile app. In those modes, Read AI is not joining as a participant in the meeting. It is capturing audio locally on the user's device. If you believe a meeting is being recorded by a desktop or mobile app and you have not consented, ask the host directly.
Zoom-specific note
If a meeting host previously installed the Read AI Zoom app or connected their Zoom account, Zoom has already issued Read AI a token. In that case, the lobby admission prompt will not appear. Read AI will still be visible in the participant list, and "Read Stop" and "Opt Out" still work from chat.
Other ways to keep Read AI out of a meeting
- If you are the host: toggle off "Add Read?" on your Calendar page at least 15 minutes before the meeting starts.
- If you are an invitee on someone else's meeting: deny Read AI's admission request when it tries to join. The exact flow varies by platform. Steps for Zoom, Microsoft Teams, and Google Meet are located this article: Admitting and Removing Read from a Meeting.