Read AI was founded with privacy as a priority and follows industry best practices for security and privacy. All data captured during video calls is encrypted in transit and at rest, and is protected behind your Read account login by default. Read doesn’t publish data to the open internet or sell user data. It doesn’t use your data to improve its models unless you opt in. Read does not share user data with third parties except as necessary to perform the functions of our business. For core business functions, Read may integrate customer metadata (name, email, etc) into systems like a CRM, email system or cloud computing provider, but Read does not share or sell this information for profit. A list of Read's subprocessors can be found here. Report owners have full control over who, if anyone, they share their content with.
Stop Read from joining
If you have auto-join turned on and don’t want Read in a particular meeting, go to your Read Calendar, find the meeting, and turn off Add Read? Do this at least 15 minutes before the meeting starts so Read has time to sync.
Admitting Read (host)
Depending on the platform’s settings, Read usually asks to be let in before it joins. If the host or another participant sees the request and doesn’t want Read in the meeting, they can deny it.
Microsoft Teams
Read waits in the lobby until someone admits it. To keep it out, select Deny on the lobby notification, or open the People panel and deny Read from the lobby.
Google Meet
In Google Meet, Read can join in one of two ways: as an AI meeting agent, or through Google Meet’s native recording integration.
If Read joins as an agent: You’ll see a notification that someone wants to join. Click View to open the People panel. Click the three dots next to the notetaker and select Deny entry. If Read is the only one waiting, you can also click Deny all.
If Read joins through native recording: At the scheduled start time, someone in the meeting will see a pop-up asking them to confirm that all participants have agreed to be recorded. To start recording, they click Start 'Read Assistant Name'. To keep Read from recording, close the pop-up without confirming.
- If the meeting is hosted in a Google Workspace, someone from that Workspace must approve the pop-up.
- If the meeting is hosted by a gmail.com user, the person who invited Read must approve it.
Zoom
Read can only join a Zoom meeting if the person who invited it has connected their Zoom account to Read and is in the meeting, signed in to that same Zoom account. See Upcoming Changes to Zoom Meetings. Because of this, you may not see a request to admit Read. If Read joins and you don’t want it there, remove it as described below.
Remove Read from the meeting (host)
Read joins as a participant with its own video tile, so the host can remove it like anyone else.
Microsoft Teams
Open the People panel, click the three dots next to the notetaker, and select Remove from meeting.
Google Meet
Agent: Click the People icon. Click the three dots next to the notetaker, select Remove from the call, and then click Remove to confirm.
Native recording: Click the Read AI logo at the top right, then click Stop sharing. Read stops recording and creates a report covering everything up to that point. Any participant can do this, not only the host.
Zoom
Click the Participants icon. Click the three dots next to the notetaker, select Remove, and then click Remove again to confirm.
Remove Read from the meeting (any participant)
We ask Read users to let others know when they’re recording a meeting. When possible, Read also posts a message in the meeting chat when it joins. The message includes:
- A notice that the meeting is being recorded
- The name of the person (or people) who invited Read
- How to remove Read, using a chat command or an opt-out link
If an opt-out link is posted, use the link. If not, type one of these commands in the chat. Leave out the quotation marks. They take effect right away.
| Command | What happens |
|---|---|
| “Read stop” | Read leaves and creates a report covering everything up to that point |
| “Opt out” | Read leaves and deletes all recorded data. No report is created |
Microsoft Teams
If an opt-out link is posted in the chat, click it to remove Read. If there’s no link, type “Read stop” or “Opt out” in the chat.
Google Meet
Agent: Type “Read stop” or “Opt out” in the chat.
Native recording: Chat commands don’t work, because Read isn’t in the meeting as a participant. Instead:
- To stop recording and keep a report: Click the Read AI logo at the top right, then click Stop sharing.
- To opt out and delete the recording: Click the 9-dot grid in the bottom right and open the Read AI app. Click the Read AI logo at the bottom left, then select Opt out.
Zoom
Type “Read stop” or “Opt out” in the chat.
Note: If you joined the meeting late, you may not see Read’s chat message unless the host pinned it. The chat commands still work.
You can also contact the person who invited Read, since their name appears in the chat message, and ask them not to use Read in meetings with you.
We offer all these ways to remove Read because we believe building it around privacy, transparency, and user control leads to more open conversations.