All meeting reports in Read are assigned a single owner, who has full permission over the report. Meeting report owners can do everything that editors can do, as well as delete the report. Nobody else has permission to delete the report, instead they can "Remove report" which just revokes their own access and removes it from their list of reports.

The meeting report owner also determines which settings are applied to a report (e.g. whether transcription and recording are enabled on the call, the sharing settings for who else will automatically get access, etc.).

• How can I tell who the owner is?
• How is the owner decided?
• Can I change the owner?
• What happens if the report owner is on a free plan but I'm on a paid plan?

How can I tell who the owner is?

You can see who the owner for a report is by looking at the "Owner" column on the Meeting Reports page, or if you have edit permission on the report, by clicking on the "Share" button in the top right of the report page.

For upcoming meetings, you can check whether or not you would be the report owner by looking at the "Predicted Role" column on your Calendar page. Note that even if your predicted role is "Editor", you could end up being the report owner if the owner of the meeting doesn't use or enable Read.

How is the owner decided?

Meeting reports can only be owned by a Read user who invited Read to the meeting (meaning "Add Read?" was enabled on their calendar page, or they added Read manually to the meeting while it was in progress). If you are the only person who invited Read to the meeting, then you will be the owner by default.

If multiple people invited Read to the same meeting, then Read automatically prioritizes them to choose an optimal owner. Going down the following list, Read will pick the first user that meets the criteria, moving to the next one if there is a tie

1. Whoever created the video conferencing link (i.e. the meeting owner) has top priority to become the report owner
2. If someone else created the calendar event for the meeting, they are next in priority
3. If only non-meeting owner participants invited Read, the participant with the highest subscription tier will be the report owner (Enterprise+ > Enterprise > Pro > Free) 
4. If there is a tie, then the user with the highest Workspace status (Owner > Admin > Manager > User) will be the report owner
5. If there is still a tie, then the user with the oldest Read account will be the report owner

Can I change the owner?

No, once the meeting report is generated, the owner cannot be changed.

What happens if the report owner is on a free plan but I'm on a paid plan?

If you invited Read to a meeting, regardless of who owns the meeting, you will always get edit permission on the meeting initially (owners and other editors can still revoke that permission later). If you have a paid plan, your report will also display all of the features available on your plan (e.g. Enterprise users can still get recordings for meetings hosted by Free users).