Read has different settings that control who can access your meeting reports on Read's website (Report sharing) as well as who receives email summaries and other communications about your meeting reports (Distribution). Your account settings will only affect the meeting reports that you own, and keep in mind that anyone else who invites Read to the meeting will also get access to the report (and can share it with others) unless you make it private.
Report sharing
Your account settings for Report sharing determine who your meeting reports will automatically be shared with when they're first generated. You'll find them under Account Settings > Report Sharing:
Here you can choose whether to give access to internal and/or external participants that were invited to your meeting. If your primary email is from a public email service like Gmail, then the internal option is disabled and all participants are treated as external. Note that this will share the report with anyone who is on the calendar event for the meeting, regardless of whether or not they attend.
When you automatically share meeting notes with other participants, as long as those users have a Read account or sign up for Read they will be able to view the report on their Reports page (note however that users on a Free Read plan are limited to 5 meeting reports per month).
By default, Read protects your meeting notes behind our account login system which is why meeting participants will be prompted to create or sign in to a Read account. If you do not want meeting participants to have to create an account to view, you can turn on link access for the report.
If you set both internal and external participant access to "No access", then by default, your reports will only be available to you and anyone else who added Read to the meeting (if you want to ensure that you are the only one that can add Read to a meeting, make it private).
Remember that this setting only gets applied to reports that you are the owner of. To learn more about report ownership, see How does meeting report ownership work?
Distribution
Your Distribution settings control various communications about your meetings that are sent outside of Read's platform, potentially to other people. This includes who will receive meeting recaps and how.
You can view and change your Distribution settings in the same Account Settings > Report Sharing section, right below Report Distribution.
Send Meeting Recap
Here you can choose to send meeting report recaps to yourself and/or all of the participants who you shared the report with. If both internal and external participant access is set to "No access", then you can only send the meeting recaps to yourself. Recaps can be sent by email, Slack, and/or Teams depending on whichever you enable here. Like the access settings, this only applies to reports that you own.
Send Meeting Pre-Read
Meeting Pre-Reads are available for recurring meetings. If enabled, Read will send a recap of the previous meeting, reminding you and other meeting participants about things like your action items and open questions, about an hour before the next meeting is scheduled to start. This setting will apply to reports that you own, based on who is invited to the upcoming instance (not the previous one whose recap is being sent). Like the recap, you can choose to send these over email, Slack, and/or Teams.
Update Calendar Event
This will update the shared calendar event description (in Google, Outlook, and/or Zoom calendar) with the meeting summary and report link, once the report is generated.
Display Meeting Thumbnail
This setting allows to choose whether or not you'd like to include meeting thumbnail images in the meeting recap and pre-emails you've decided to distribute.
Live Meeting Dashboard Access
This allows you to enable the option to send out a link to the live meeting dashboard. Note that if you opt to send this out, the live dashboard and transcript will be available to everyone else in the meeting. If you'd like to use the live meeting dashboard, but do not want to send out the public link via chat, you can use Read's browser extension.
Workspaces and Team Sharing
If you belong to a Workspace, the options in your account settings may be controlled or restricted based on how your admin configures your Workspace settings.
Workspace admins can also configure their Workspace settings so that meeting reports are automatically shared between team members, or with a team's manager. See How can I automatically share reports with my team?
Integrations
In addition to the Report Sharing and Distribution settings, Read supports a number of integrations with third party platforms, allowing you to automatically push and pull information between systems in various ways. To discover more about this check out your Integrations page, or search for "integrations" on the help center.