Read AI was founded with privacy as a priority, and uses industry best practices around security and privacy. Learn more about that here.
However, if you do not want Read AI to join a meeting, here’s an easy guide to follow.
Turning Off Read Before The Meeting Starts (for Read AI users only)
If you are the Read user, and you decide at the last minute that you do not want it to join a meeting, the easiest way to prevent it from joining is to visit your Read AI Calendar, find the meeting, and toggle off the “Add Read?” button. As long as you do this a few minutes before the meeting scheduled start time, Read AI should have time to sync and know not to join it.
Turning Off Read At the Start of A Meeting (for Read AI users only)
In most cases, Read AI will ask to be admitted to a meeting before joining (dependent on the meeting platform settings). Typically, the host or another participant will see a request from Read AI asking to be admitted. If they do not want Read AI to join, they can simply deny the request.
In Microsoft Teams
In Google Meet
For Google Meet, Read has the ability to join either as an AI meeting agent or via Google Meet's Native recording integration.
Joining as an Agent
You will first get a notification saying someone wants to join that can look a couple different ways.
Click on “view” and you’ll be taken to the People screen, where you can deny Read AI from joining. Click on the three dots next to the Notaker and select “deny entry”. If Read AI is the only one there, you can also click “deny all.”
Joining with Google Meet’s Native Recording
When Read joins a meeting using Google Meet’s native recording integration, you (or a meeting participant) will see a pop-up notification at the scheduled start time. Click "Cancel" on this popup, and Read will not join the meeting.
In Zoom
NOTE: if the host has previously installed the Read AI app in Zoom, or connected their Zoom account to Read AI, this request to admit will not appear. That is because Zoom has already assigned Read AI a token that lets it skip the request and join the meeting.
Turning Off Read AI When It Was Already Admitted (host only)
You might notice that when Read AI joins meetings as a participant (it has its own square the way other participants do). This is by design, so that if Read AI was admitted to the meeting, but needs to be removed, the host can remove it the same way they would a participant.
In Microsoft Teams
In Teams, click on the Participants icon. Once in that window, find the notetaker, and right click on it to open the options menu. Then select “remove from meeting.” No further confirmation is required, and Read AI will be removed from the meeting.
In Google Meet
Removing a participant from Google Meet is a multi step process. First, click on the “People” icon. Once in that window, find the notetaker, and click on the three dots next to it. Select “remove from the call”.
You will then be asked to confirm that the participants should be removed. Click “Remove” again, and the bot will leave the call.
In Zoom
Removing a participant from Zoom is also a multi step process. First, click on the “Participants” icon. Once in that window, find the notetaker, and click on the three dots next to it. Select “remove from the call”.
You will then have to confirm you want it removed by clicking “Remove”, and the bot will leave the call.
Turning Off Read AI When It Was Already Admitted (for any meeting participant)
As a best practice, Read asks users to notify participants they they are recording the meeting. When available, Read AI will also send out an automatic notification that is posted in the meeting chat when Read joins a meeting, which includes:
- notification of recording
- the name of the user(s) who invited it
- options to remove it using chat commands or by clicking on an opt out link
Any participant in the meeting can remove Read at any point by typing the commands into the meeting chat, or by clicking on the provided link. If you're using chat commands, enter them without the quotation marks, and they will take effect immediately:
"Read Stop" = Read will leave the meeting and generate a report based on the data measured before this command
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"Opt Out" = Read will leave the meeting and delete all measured data (no report will be generated)
Note, if an opt out link is provided you must click on the link to opt out. The chat command will not work.
- "Opt Out" = Read will leave the meeting and delete all measured data (no report will be generated)
In Microsoft Teams
In Google Meet
Joining as an Agent:
Any meeting participant can type:
- "Read stop" in the chat and send it to remove Read. A meeting report would be generated with the recorded content up to that point.
- "Opt out" in the chat and send it to remove Read. All recorded content would be deleted and no meeting report would be generated.
Joining via Native Integration:
Since Read does not join as an agent, no chat commands will be used. Rather, any meeting participant can manually stop recording by clicking the Read AI logo at the top right and then clicking "Stop sharing." This will make Read stop recording and generate a report with the content recorded up to that point.
To opt out during a meeting, click on the 9-dot grid on the bottom right corner, then look for the Read AI app, open it. Click the Read AI logo at the bottom left. Select the “Opt out” option. This will remove Read from the meeting and delete any recorded content.
In Zoom
NOTE: If you were late to the meeting, you might not be able to see the chat notification unless the host pins it to the chat. But these chat commands are always available.
Since the person who invited Read AI to the meeting is listed, you can always reach out to them and request that they do not use Read when meeting with you.
We provide these options to remove Read AI from meetings because we are committed to building Read AI with privacy, transparency, and user control at its core.